A. Participation
1. The Cosplay Contest will be held on Saturday, July 27, at the OpenGune main stage, under the terms set in these rules for participation. Those attending who want to participate and are not present in the area designated here at the appointed time will be automatically disqualified and may not opt for the jury’s prize.
Only persons older than 16 may participate in this contest.

IMPORTANT NOTE: Since this contest takes place within the Main Stage of the Euskal Encounter, it is MANDATORY to be duly accredited to access the Party. Do not forget to request your one-day ticket during the confirmation of participation at the Euskal Encounter Accreditation desk. This pass is free of charge for the cosplay contest participants. Therefore, ONLY THOSE ATTENDING THE EUSKAL ENCOUNTER WITH A CONFIRMED PLACE IN THE PARTY WILL BE ABLE TO PARTICIPATE.

B. Venue
1. This contest will take place on Saturday, July 27, at 18:00 o’clock, within the framework of the Euskal Encounter OpenGune, which will be held from July 25 to 28, 2024. Participants must gather together at the area surrounding the Main Stage for the jury to examine the costumes one hour before; i.e., at 17:00. After the jury examination, the participants shall line up no later than 18:00 in one of the accesses to the stage and wait for their turn.

C. Registration
1. Registration shall be IN PERSON from 10:00 a.m. to 5:00 p.m. at the accreditation stand in front of Pavilion 5 until the 20 available slots are filled.
2. Upon the opening of registration, at 10:00 on Saturday the 27th, they must appear at the accreditation stand to register for the contest, where they will be asked whether their participation is individual or as a group, what character they will represent in the contest, whether they will carry props, etc. Should they wish to include audio/video in their performance, they must bring an MP3 for audio or MP4 for video on a USB, which can be played using VLC, and which they shall hand over to the organizers. Its correct execution will be checked at the time and the USB will be returned to the participant.
It is recommended that the videos have a FullHD resolution (1920px1080p) for optimal viewing on the stage screen. It is also recommended to carry a reference image on a mobile device in case it is required for the review of the costumes before the contest. And once participation is confirmed, you will be given a shift number in the list of participants.
3. Cosplayers participating in this contest may parade solo or as a group. Participations will be assessed on an individual basis, not as groups. The maximum number of members of a group will be 4 people.
4. The order of appearances at the contest will be given by order of registration before costume examination, at which attendance is mandatory.

D. Holding the Cosplay Contest
1. Performances must have a maximum duration of 3 minutes, with the music and/or video chosen solely by the contest organizers, except for those whose registrations are accompanied by audios/videos for the performance.
2. Cosplay entries from any source will be admitted, and those based on fan arts, gender-bending, live performances and original designs will be accepted, provided a detailed reference image relating to the manga, anime, videogame and/or series, or animated and live-image film theme concerned is submitted.
3. Characters created by the participant or based on third-party creations are allowed as long as they suit the main theme of the contest and a valid reference image is presented.

F. Prohibited Effects
1. Effects that may dirty the stage, along with party supplies (projector for confetti and the like), liquids and pyrotechnics, are prohibited. Use of materials of this sort will automatically disqualify the contestant.
2. In accordance with Royal Decree 137/1993 on Weapons Regulation, the use of firearms, metal weapons and other blunt objects or imitations thereof which, due to their characteristics, may lead to confusion as to their true nature, are prohibited.
3. The use of elements physically harmful to persons, as well as pyrotechnics and flammable materials, is likewise prohibited. Only imitation weapons made of plastic, cardboard and other materials not harmful to either contestants or the audience shall be allowed.

G. Others
1. The participants fully and exclusively cede the image rights to any video or photos taken by the Euskal Encounter audio-visual team to Euskal Encounter for use anywhere in the world throughout the maximum term provided for by applicable law.
2. The Euskal Encounter shall exercise the rights of exploitation (reproduction, distribution, public communication and transformation) over the images exclusively for the event, being able to utilize the documentation on any support it considers convenient, whereby such use shall not give the participants a right to compensation or profit or any sort apart from the prizes won.

H. The Jury
1. The jury for the Cosplay Costest, which shall be held as set forth in these rules of the Euskal Encounter, shall be composed of experienced cosplayers with long and extensive experience, and/or winners of other international contests or with relevance in the world.
2. During the examination of the costumes, the jury shall consider the information on the process of creating these, told by the participant.
3. All the participants shall be examined before the contest. In examination, the jury shall avail of the reference image of the character to interpret, on a mobile device, or printed images in case it is required by the jury. Those participants not attaching said image during the review, or who cast reasonable doubts on the jury about the origin of the cosplay character to be interpreted, shall not be rated.
4. The Jury shall rate the quality and spectacular character of performances at 60%, while performance shall jointly account for the remaining 40%. The props, although they may help in the performance, will be optional and will not be evaluated by the jury.
5. The decision of the jury shall be irrevocable.

I. Fraud in Participation
1. The organizers reserve the right to exclude any participant from this contest if any indication of fraud exists with regard to participation.
2. The organizers likewise reserve the right to withdraw any contestant from participating should they say/write inappropriate comments.
3. Participants using false profiles or other mechanisms of fraud to participate in this contest shall also be eliminated from it.
4. The organizers reserve the right to request official documents to attest to the identity of participants, should these turn out the winners.

J. Causes of Force Majeure
1. The organizers reserve the right to annul the contest should reasons of force majeure making such measure recommendable arise, without being subject to claims of any sort.

K. Amendments to the Rules
1. The organizers reserve the right to make any amendments, suppressions and/or additions to these promotional rules at any time.

L. Acceptance of these Rules
1. Mere participation presupposes the full acceptance of these rules, whereby the Jury is authorized to resolve any possible unforeseen incident.